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Chan Academy is a registered trading name of
Buddhist Discussion Centre (Upwey) Ltd.
A.C.N. 005 701 806 A.B.N. 42 611 496 488

33 Brooking St, Upwey, Victoria 3158, Australia
Telephone / Facsimile: +613 9754 3334
Email: wbu@bdcu.org.au Website: www.bdcu.org.au

World Fellowship of Buddhists Regional Centre
Associated Institution of the World Fellowship of Buddhists
Member Ethnic Communities’ Council of Victoria


Report on Corporate Governance & Reporting (CGR)
Task Unit of the
Buddhist Discussion Centre (Upwey) Ltd.
for the Period 1 July 2003 to 30 June 2004


Prepared and edited by Evelin Halls BA, and Leanne Eames BA, MA.

Colour Code: Red
CGR Manager: Pennie White
CGR Vice President: Evelin Halls
CGR Task Unit Members: Julian Bamford, Peter Boswell, Frank Carter, Leanne Eames, Lenore Hamilton, David Igracki, Lisa Nelson, Lainie Smallwood, Anita Hughes, Amber Svensson, Angus Li.


CGR Task Unit Responsibilities: Adhere to legal requirements of corporate affairs; accounts; communicate with Federal, State and Local government departments; organise GST payments; supply Australian Tax Office with Business Activity Statements; provide timely managerial information to ensure profits are made; provide quarterly Profit and Loss Activity Statements; arrange for the audit of accounts at a professional level to meet the Statutory requirements of the Gaming Commission of New South Wales (NSW).; arrange General meetings and maintain statutory minutes for these meetings; monitor and adhere to Occupational Health and Safety (OH&S) policy; provide first aid facilities; organise attendants for staffing the Centre; correspondence; schedule events for our Teacher; structure new databases and train persons to maintain them; train personnel to operate CGR functions; refreshment supply; fund and organise Dana for the Sangha visiting the Centre; create goodwill with our neighbours; and with local newspapers to advise the community of upcoming events.

Accounts

Our Treasurer and Financial Controller Peter Boswell has led our accounting team in the payment of accounts, purchases and record keeping.

Peter Boswell has been assisted by our Assistant Treasurers Frank Carter and David Igraki, and Angus Li, our MYOB specialist.

The Annual Accounts of the Buddhist Discussion Centre (Upwey) Ltd. for the year ending 30 June 2004 have been completed and submitted to the auditors.

Legal requirements of corporate affairs

Our CGR team will submit the annual return of the company to the Australian Security and Investments Commission upon receipt of the auditor’s report with the annual accounts.

We are up to date with all our ASIC responsibilities including submission of change of address for office bearers.

Occupational Health and Safety (OH&S) policy

As a legally constituted organisation we hold a duty of care to our Members and those who we welcome to our Temple to make safety a priority. We produce a monthly OH&S Bulletin that we present at each General meeting. We also promote OH&S via the Brooking Street Bugle, project plans, special notices, records of injury and paying attention to safety-related matters. This OH&S applies to both onsite and offsite activities and projects such as construction of the new private kitchen and dining room, the flower stalls and the weekly Camberwell Market. Annual Occupational & Health Report

The preparation and tabling of a Monthly Occupational Health and Safety (OH&S) Report at General Committee Meetings was introduced in the past financial year. This has provided a tracking and response process for OH&S matters which are identified by members or friends of the Centre.

For the period 1 July 2003 to 30 June 2004 there were 3 reported minor OH&S incidents. This compares with 7 reported incidents for the same period last year.

The types of incidents were:

2 x cut finger
1 x bruised finger

There were no incidents which required the person involved attending a hospital for examination by a doctor.

Monthly Correspondence Reports

The Buddhist Discussion Centre (Upwey) Ltd. produces monthly correspondence reports and tables these at general meetings to inform Members of our activities.

Our Future Plans are:

To upgrade PC1A, that carries our database, to Windows XP so that we can implement our improved database version as programmed by Mitra.
To include any reports on significant correspondence. Members dealing with significant correspondence are requested to send an internal email regarding this for inclusion in these reports
Train person to use or database.
Enter more correspondence into our database.
Train persons to do filing.

Incoming Correspondence

Items entered into our database from 1 July 2003 to 30 June 2004: 770
External emails received from 1 July 2003 to 30 June 2004: over 2300
Internal emails (LAN2) emails received by all Members since its inception in May 2002: 1072

Outgoing Correspondence

Items entered into our database from 1 July 2003 to 30 June 2004: 205
External emails sent from 1 July 2003 to 30 June 2004: 693

Local Press

Our activities were reported on by the Local Press a number of times throughout the year.

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